For novices to export used cars, it is recommended to use 3 - 4 people to use minimalist full-time + outsourcing support to clear the first closed-loop order, and then gradually expand the number; obtain qualifications, determine the market, and allocate teams to avoid heavy assets at the beginning.

1. Team structure: from minimalism to standard

1) Start-up minimalist version (3 - 4 people, the first order will be cleared in 0 - 3 months)

Foreign trade salesman (1 person, core): customer development, quotation negotiation, contract signing, order follow-up, payment back and after-sales; proficient in English and understand foreign trade processes. Procurement vehicle inspection specialist (1 person, can be part-time): domestic vehicle collection (individual auction by car dealer), vehicle condition inspection (accident blisters and fire adjustment table), preparation and cleaning, transfer, delivery to warehouse port; must understand the evaluation of used cars.& Operations (1 person, part-time): Published on B2B platform (international station) and social media (FacebookLinkedInTikTok); shooting and editing of Short videos; multilingual copywriting; streaming and obtaining customers. Boss or coordinator (just one person, and he must also serve as an internal clerk): he must be responsible for qualification matching, license processing, logistics or customs declaration or warehouse coordination, pricing and risk control, financial reconciliation and settlement, and outsourcing management. Non-core full outsourcing situation: customs declaration, documents, and logistics are done by professional car dealers and charged by desk; financial accounts are charged on behalf of several hundred yuan per month; legal matters are template contracts, and large-value orders are processed. Special treatment.

2) Standard expanded version (8 - 12 people, monthly sales of 50 units +)

Business group (3 people): 1 foreign trade manager (coordinating the market and team), 2 salesmen (sub-regional platforms). The procurement team has two people, including a senior evaluator and a procurement specialist, who is responsible for vehicle source development and vehicle inspection. There are two people in the operation group, including one in market operation, who works in publishing or content, and one in new media specialist, who works in Short videos or live broadcasts. Supply Chain Group (2 people): 1 logistics specialist (booking and customs clearance tracking), 1 documentation specialist (license declaration information). Internal finance (1 - 2 people): order management, foreign exchange settlement, taxation, qualification maintenance.&

3. Responsibilities of core positions (key positions must be grasped)

Foreign trade salesman: target country market research, customer development and maintenance, inquiry response, quotation contract preparation, full cycle follow-up of orders, payment and after-sales; familiar with INCOTERMS and letter of credit TT settlement. Procurement and vehicle selection: Select vehicles according to the preferences of the target country's market. For example, Central Asia and Russia give priority to purchasing Japanese and German models; strictly implement vehicle testing, which includes key items such as accident traces, wading, fires and mileage tampering; Make comprehensive repairs to ensure that the appearance, interior and safety-related parts meet the delivery standards; at the same time, transfer procedures are handled and the registration of "transfer pending export" is completed; The quality of the entire vehicle must meet the requirements of WMT 8 - 2022 standard. Document logistics: handle export licenses, customs declarations and inspections, VIN filing; book shipping, trailer, warehousing, and shipment; track arrival and customs clearance; handle abnormalities (detention and damage).&

4. Recruitment key points (beginners avoid traps)

Priority should be given to having a composite background in used car evaluation or sales plus foreign trade experience; if there is no experience, then focus on learning ability, ability to withstand stress and communication skills. Language: Fluent in English (speaking, speaking, reading and writing); additional minority languages are hired in Russian regions in the Middle East. Business positions need to understand foreign trade processes and settlement. I think more important is sales awareness

5. Start 3 execution paths (do it directly)

First: Register a company → Identify 1 - 2 target countries (such as Russia and Central Asia) → Investigate local access rules and hot-selling models (such as Toyota Camry, Honda Accord, Nissan Xuanyi). Second: Handle export capital → build a three-person core group → international website FacebookTikTok → put on the shelves (the more cars at the beginning, the better) → get inquiries for small budget investment → Simultaneously develop domestic stable car source channels. Third: Filter two to three prospective customers, then negotiate trial orders with them. The number of trial orders is one to five. Then complete the acquisition, vehicle inspection, preparation, and transfer, and then go through the license and customs declaration., then ship and collect money, and finally review and optimize the process to prepare for batch copying.

6. Risk and cost control

Compliance risks: Accidents, blisters, fires, and meter shunting trucks cannot be exported; they must be tested strictly in accordance with WMT 8 - 2022; the license and customs declaration materials must be consistent. Financial risk: first order and small batch trial order (1 - 5 units); priority TT advance payment (30% deposit +70% see bill of lading); it is best to close the payment before embarking on the ship to avoid risks. In terms of cost control: In the early stage of entrepreneurship, no idle jobs were set up, and all non-core businesses were outsourced; vehicle sources preferred to choose local wholesale channels and auction platforms to reduce vehicle collection expenses; logistics services were selected through price comparison and signed with high-quality suppliers. Long-term cooperation agreement.

7. Reminders of common misunderstandings

For small car dealers to build a large team first and then run business: it can easily lead to high labor costs, high cash flow pressure, and unsmooth processes. Small car dealers should not stock up on cars: directly collect cars regardless of qualifications, and the risk of vehicle backlog is relatively high. Go and develop several markets at random: resources are scattered, and it is difficult to do it in depth. It is recommended to break through at one point first and copy it later. You can learn from experienced seniors

Source: Xiong Yu, digital automobile export

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